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Administrative Assistant- Marketing in Wichita, KS at Ascension Living

Date Posted: 2/5/2019

Job Snapshot

Job Description

 

 

POSITION SUMMARY

Provides administrative support for leadership, staff and others as needed. Interacts with various internal and external customers in verbal, written, and electronic formats. May function as the receptionist for assigned area(s).

PRINCIPAL DUTIES AND RESPONSIBILITIES

●  Provides office support by implementing administrative systems, and procedures, and monitoring administrative projects.

●  Coordinates, schedules, prepares and records minutes for ministry meetings.

●  Maintains electronic calendars for leadership.

●  Prepares letters, memos, presentations and other documents.

●  Receives, Processes and Prints requested documents for all communities and insures shipping to the site in a timely manner based upon requests.

●  Establishes and maintains document filing system, ensuring complete accuracy, confidentiality and compliance with ministry guidelines.

●  Organizes travel and business arrangements.

●  Maintains office equipment and inventory supply levels.

●  Attends to visitors and address inquiries on the phone and face to face. Supply information regarding the ministry to the general public, clients and customers.

●  Receives and sorts mail and deliveries.

●  Other duties as assigned.

MANAGEMENT RESPONSIBILITIES

●  N/A

Job Requirements

EDUCATION AND/OR EXPERIENCE

●  High school diploma or equivalent required

●  Minimum one year administrative and clerical experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

●  N/A



KNOWLEDGE, SKILLS AND ABILITIES

●  Must possess strong collaborative, interpersonal, organizational, multi-tasking, verbal and written communication skills, and a desire to create a high-performance, effective team that can produce consistent, demonstrated results.

●  Must demonstrate on an ongoing basis the ability to develop and maintain good working relationships with co-workers and ministry leadership.

●  Competencies needed for this position include strong interpersonal relationship skills, detail oriented, work in collaboration with others, demonstrate a high degree of integrity and personal commitment, possess strong analytical skills, be able to work independently and manage multiple deliverables at the same time.

●  Ability to function in a matrix environment and demonstrate a passion to succeed be self- motivated, dependable, committed, and a willingness to see a project through to its conclusion.

●  Working knowledge and proficiency with Microsoft Office is required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

25 LBS

●  Occasionally required to carry or lift items weighing up to 10 pounds.

●  Occasionally required to carry or lift items weighing up to 25 pounds for short distances. Required to obtain assistance of another qualified employee when attempting to lift objects over 25 pounds.

●  Occasionally required to stand or walk.

●  Frequently required to sit in a stationary position.

●  Occasionally performs activities that require stooping, bending and reaching, squatting, balancing, and trunk twisting throughout the day.

●  Constantly able to communicate verbally and in written form.

●  Frequently able to detect and discern both loud and soft sounds such as phone calls and customer questions.

●  Constantly able to use hands and fingers to type, write, and file.

●  Frequently able to use near vision for viewing computer monitor and written materials.

●  Occasionally required to detect unusual odors that could indicate environmental issues.

WORKING CONDITIONS CATEGORY III

Position is Category III of Potential Exposure, which includes tasks that involve no exposure to blood, body fluids, or tissues, and Category I tasks (expected exposure to blood, body fluids, or tissues) are not a condition of employment. OSHA Blood borne Pathogen Standard 1910.1030(c)(2)(i) more specifically defines Category III Potential Exposure as: Normal work routine involves no exposure to blood, body fluids, or tissues. Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care, first aid or to be potentially exposed in some other way.



●  The noise level in the work environment is usually moderate.

●  Work is generally performed in an indoor, well-lighted, well-ventilated, heated and air- conditioned environment.

BEHAVIORAL APTITUDE

●  Possess a personal presence characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Ascension Living.

●  Possesses a willingness to learn and apply Catholic Healthcare principles and values in the discernment and decision making process for all matters.

●  Creates and maintains a partnership between employees, the community, and those we serve that fosters an environment honoring individual preferences, choices and traditions.

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